Job: Administration officer

Creative Carbon Scotland seeks a suitably skilled and enthusiastic person to join the team. To apply, please complete the form at the bottom of this page.

In brief

Role: Administration officer
Salary: £13,200 (£22,000 pro rata for 0.6FTE), plus a contribution to a personal pension of 3% of salary
Hours: This is a part-time post at 0.6FTE. This means a 22.5-hour week.
Start date: As soon as possible for a fixed term to 31st March 2022, with potential extension depending on funding.

NB: due to the fixed-term nature of the role and Creative Carbon Scotland’s circumstances, this opportunity is only open to those who already have the right to work in the UK.

Deadline for applications: 11.59pm, Sunday 8th August 2021

Read summary details of the role below and download the PDF of the full job description and person specification.

About this role

Creative Carbon Scotland supports the cultural sector in contributing to Scotland’s transformation for a climate-changed world. We are seeking a technically minded and suitably experienced individual to take responsibility for the organisation’s everyday administration as well as IT systems and tools, including one day per week contributing to the administrative work of our Green Arts Initiative. Our new colleague will be highly organised and detail-oriented, self-motivated and good at making effective decisions following appropriate criteria. They will be an excellent communicator and a positive collaborator. We are looking for someone with flair and imagination.

Creative Carbon Scotland promotes a diverse and inclusive working environment. We welcome applications from everyone with suitable skills and experience and we will make reasonable adjustments where necessary to enable people with particular needs or requirements to work with us. Our Equalities policy and Safe Working Statement are both available on our website.

Please complete the form at the end of this page to apply.

Job description

Main purpose of job:

  • Deliver CCS’s routine administrative requirements (65%)
  • Assist with administration of our Green Arts Initiative (30%)
  • Contribute to CCS team initiatives and discussions (5%)


  1. Maintaining administration and finance administration systems and records (20%) by:
    • processing invoices and payments, working with the bookkeeper, and managing online finance files
    • developing, maintaining and improving existing office systems and resources, and proposing and creating new ones as required
    • monitoring expenditure and income relating to our IT subscriptions and reporting regularly on these
    • ensuring that we comply with GDPR and equalities legislation
    • assisting with data collation from internal records for external reporting requirements
  2. Managing and developing our remote-working tools and systems to enable the charity to operate effectively (20%) by:
    • ensuring that our Microsoft Office Sharepoint, Teams, document management, communications and other IT systems are up to date and working at the highest level
    • ensuring that equipment and resources are fit for purpose, fully functional and comply with relevant health and safety standards
    • supporting team members in effective and safe home-working, providing guidance and training when required
  3. Ensuring internal communication is effective (20%) by:
    • organising and minuting weekly team meetings and monthly leadership team meetings
    • managing incoming contact via the corporate email
    • organising quarterly Board meetings
  4. Supporting CCS’s Transformation of Culture officer in the administration of the Green Arts Initiative (30%) by:
    • maintaining membership records
    • managing recruitment and on-boarding of new members
    • setting up events
    • running surveys
  5. Participate in CCS team initiatives and discussions on strategic, ethical and practical challenges (5%)
  6. Other duties as required (5%), including ensuring that our Equalities, Diversity and Inclusion Action Plan is considered and acted upon in all the above areas.
Person specification

We will use evidence of these skills and experience in your application to select candidates for interview. Please make sure that you fit the requirements and demonstrate this in your answers to the questions on the application form.

Essential characteristics

  1. At least two years’ experience in an administration role
  2. Excellent IT understanding and skills, with in-depth knowledge of Microsoft Office suite (including Sharepoint and Teams), virtual and remote working software and tools and wi-fi connectivity solutions
  3. Excellent interpersonal, oral and written communication skills
  4. Excellent knowledge and understanding of best practice in: data protection and information security; equalities, diversity and inclusion; and reducing the environmental impacts of desk-based work
  5. A high level of transferable skills, including attention to detail, problem solving, time management, confidentiality and discretion
  6. Flexible and proactive with the ability to prioritise effectively and learn quickly
  7. Flair and imagination

Desirable characteristics

  1. An interest in and knowledge of Scotland’s cultural sector
  2. An interest in and knowledge of the climate emergency and Scotland’s response to this
  3. An interest in and knowledge of climate justice as a focus for tackling the climate emergency
How to apply

Applications will only be accepted via the application form below unless alternative arrangements are made. If you wish to make alternative arrangements or have any problems in using the site (for example, if you are experiencing digital exclusion or have specific accessibility requirements), please contact Ben Twist or phone/text 07931 553872 to seek assistance in good time before the closing date of 11:59pm BST on 8th August 2021. Your interactions with us on accessibility will remain confidential and will not be shared with the recruitment panel.

Please read carefully and then follow the instructions in the application form below. The form will ask you to make clear why you are interested in this role and to demonstrate how your experience and skills match those outlined in the full job description and person specification document.

As part of your application, please complete our Equal Opportunities Monitoring Survey. The application form will ask you to confirm that you have done so. NB: This is anonymous and the information provided will not affect your application in any way.

If you would like to discuss the role or have any questions, please contact Ben Twist.

The closing date for applications is 11.59pm on Sunday 8th August 2021.

Interviews will be held remotely via MS Teams on Tuesday 17th August.


The post Job: Administration officer appeared first on Creative Carbon Scotland.


Creative Carbon Scotland is a partnership of arts organisations working to put culture at the heart of a sustainable Scotland. We believe cultural and creative organisations have a significant influencing power to help shape a sustainable Scotland for the 21st century.

In 2011 we worked with partners Festivals Edinburgh, the Federation of Scottish Threatre and Scottish Contemporary Art Network to support over thirty arts organisations to operate more sustainably.

We are now building on these achievements and working with over 70 cultural organisations across Scotland in various key areas including carbon management, behavioural change and advocacy for sustainable practice in the arts.

Our work with cultural organisations is the first step towards a wider change. Cultural organisations can influence public behaviour and attitudes about climate change through:

Changing their own behaviour;
Communicating with their audiences;
Engaging the public’s emotions, values and ideas.

Go to Creative Carbon Scotland

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